Tahoma Basketball Association (“TBA”)

By-Laws

Updated 2019

 

Article 1

 

OBJECT

 

  • The purpose for which this Association is formed is to promote and develop competitive Tahoma boys and girls basketball teams in each of the fourth, fifth, sixth, seventh and eighth grades and provide a venue for players to develop individual and team skills that will prepare them for the opportunity to play basketball for Tahoma High School.

 

Article 2

 

ASSENT

 

2.1       Assent.By becoming members of the Association, all present and future members of the Association consent to abide by these Bylaws as the same may be amended from time to time.

 

Article 3

 

MEMBERSHIP

 

3.1       Membership Requirements.Parents or legal guardians of players selected to play on an Association team who pay to the Association an annual fee (“Annual Fee”) set by the Association of the board of directors (“Board”) and who sign a code of conduct in a form prescribed by the Board shall be members of the Associations for the following twelve months.

 

3.2       Annual Fee Waiver.   In its discretion and by majority vote, the Board may waive the annual fee for any player who demonstrates a hardship need as defined by the board.  When fees are waived, Board will see volunteer support from family during game day or other TBA activities.

 

3.3       Membership Revocation.      The Board may revoke the membership of any member by majority vote.  In such event, or in the event of a voluntary membership revocation, the Board may, but is not required to refund all or a portion of the Annual Fee.  If a member leaves the program voluntarily, due to any reason, the Board will not refund the annual fee.  Accepting a roster spot and paying the annual fee is required to participation. 

 

Article 4

 

MEMBER MEETINGS

 

4.1       Annual Meeting.        At the conclusion of each season, the Board shall set an annual meeting of the members to be held as such location as the Board may determine on a  date between May 15thand June 21 of each year.  At such meeting, the members shall elect members to the Board and transact such other business as may properly come before the meeting.

 

4.2       Notice of the Annual Meeting.          The President, or Secretary of the Association shall provide notice of the meeting by email not less than seven days prior to the date of the annual meeting.

 

4.3       Voting.                        Members in good standing shall collectively be entitled to one (1) vote per player at any membership meeting.  Voting at the meeting shall by voice or by written ballot as determined by the Board.  A member or the member’s representative must be present at the meeting in order to cast a vote.

 

4.4       Budget.           The Treasurer of the Association shall provide a budget during the annual meeting for the forthcoming year.  The budget shall be deemed ratified by the Association unless rejected by a majority of members.

 

Article 5

 

BOARD OF DIRECTORS AND OFFICERS

 

5.1       Number, Term and Qualifications.    The affairs of the Association shall be governed by an Executive Board of Directors. The term of office for directors shall begin the day after each is elected and shall terminate at the conclusion of the next annual meeting of members.

 

5.2       Election.          Members will elect an odd number of Board members ranging between five (5), seven (7), or nine (9). Roles of Board members are: President, VP of Basketball Operations, Secretary, Treasurer, Fundraising Coordinator, Director of communications.  If or when the board grows in size, the Board will announce new titles or responsibility.

 

5.3       Powers and Duties.    The Board shall have all powers and duties necessary for the administration of the affairs of the Association and not specifically reserved to the members as provided herein or in the Article of Incorporation.

 

5.4       Compensation.           Compensation will only be paid to the treasurer of the board.  All other Board members will not be paid any compensation for their services to the community.

 

5.5       Removal of Directors.  Any director may be removed from office by a majority vote of the Board with or without cause.  Any director whose removal has been proposed shall be given an opportunity to be heard at the meeting.  In such event, or in the event of a resignation by a Board member, the remaining members shall appoint a new director to hold office until the next annual membership meeting. 

 

5.6       Organizational Meeting.        The first meeting of the newly elected  Board shall be held within 10 days of election.

 

5.7       Regular Meetings.      The Board shall meet not less than once monthly from September to June, at such time and place chose by the Association President.  Notice of Board meeting shall be given not less than seven (7) days in advance of the meeting by email.  Attendance at a Board meeting shall constitute waiver of notice of the meeting.     All board members must attend 80% of board meetings to remain active board member.

 

5.8       Quorum.         At the meetings of the Board, five or more directors shall constitute a  quorum.  A decision of a majority of the Board members shall be the decision of the Board. Voting by proxy is not allowed.

 

5.9       President.      The Association President shall preside at all Board and member meetings.

 

5.10     Secretary or Communications Director.       This position shall keep the minutes of all meetings of the Board and of the Association

 

5.11     Treasurer.       The treasurer shall have responsibility for the Association funds and shall maintain full and accurate accounting records for receipts and disbursements.

 

5.12     Committee Selection.             The Board shall creative various committees’ in order to conduct events and business.  Committee members must be members of Tahoma Basketball Association, but do not need to be Board members.  Each Committee must have at least one board member.

 

Article 6

 

COACHES

 

6.1       Coach selection 6th– 8thGrade.        The Board shall select head coaches for all six teams (boys and girls) and shall, to the extent reasonable possible, choose independent head coaches unrelated to any player on the coach’s team.  Any assistant coaches shall be chose by head coach and will be subject to board approval. Coaches at this level will be paid coaches and will not have a child on the team.  If a paid coach cannot be identified, then a Board vote must take place in order for a parent coach to be put into place.

 

6.2       Coach Selection 3rd-5thGrade.          The Board shall select head coaches for all four teams (boys and girls) and shall allow related coaches.  Independent coaches will be selected if possible.  Any assistant coaches shall be chose by the head coach and will be subject to board approval.

 

6.3       Remuneration of Coaches.    The Board shall set resonalable remuneration for head coaches who are unrelated to any player on that coaches’ team.  Parents or legal guardians who coach on any team shall not be entitled to remuneration, but may, in the discretion of the Board, be subject to a waiver of the annual fee.

 

Article 7

 

SELECTION PROCESS

 

7.1       Selection Committee.            Not later than August 31 of each year, the Board shall choose a selection committee whose members are experience in evaluations basketball talent.  Selection committee members need not be members of the Association.  No person shall participate in selecting players for a grade when that person’s child or family relation is a candidate for a team of that grade.

 

7.2       Tryouts.          The selection committee shall hold tryouts and make its selection of players for two teams in each grade during September of each year.

 

7.3       Criteria for Selection.            The primary criteria for the committee’s selection of players shall be the players’ demonstrated ability during one or more tryout sessions.  As a secondary consideration, the committee may consider a given player’s level of lay during the prior season on any Association team.

 

Article 8

 

CONFLICT OF INTEREST

 

All members shall not engage in any activity which gives rise to, or could give rise to, an appearance or claim of self-dealing loyalty or conflict of interest by reason of such person’s positions with Tahoma Basketball Association.  This includes, but is not limited to, activity intended to influence the Associations’ budget, coaching decisions or use of funds.

 

Article 9

 

AMMENDMENT

 

These bylaws may only be amended by an affirmative vote of two thirds of the members attending a member meeting. 

 

The foregoing Bylaws were approved on June 10th, 2019 as the annual meeting of the Association members by more than a two-thirds vote.

 

President:       Casey Jacox

 

Exec Board Member: DJ Sweeney

 

Secretary:        Carrie Jacox

 

Treasurer:       Jeni Berry

 

Exec Board Member:  Kelly Hansen

 

Exec Board Member:    Deanna Talbert

 

Exec Board Member:    Courtney King

 

Exec Board Member:    Trevor Roberts

 

Exec Board Member:    Steve Meyer